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AFTER SCHOOL PROGRAM STANDARDS
After School Program Registration consists of a three (3) year progressive process designed to demonstrate the continuing capacity building of a program. A program may submit documentation for a subsequent year; however, this will not impact the length of the recognition, nor the fee structure. Listed below is the applicable documentation required for each year of program registration as well as a reference to the applicable after school standard(s). Please see the Guidelines for more information about the after school registration process.
After School Program Registration Documentation
| Year 1 Documentation |
After School Standard(s) Reference |
| a. Copy of the operating license, or documentation of exemption, as appropriate. |
ASP-AM 1.01 |
| b. Copy of the Certificate of Occupancy |
ASP-AM 1.02 |
| c. Copies of staff CPR and First Aid Certifications |
ASP-PS 9.11, ASP-HR 3.04 |
| d. Resumes and job descriptions of the Program Administrator and Site Director |
ASP-HR 1.01, ASP-HR 4.01, ASP-HR 4.02 |
| e. Copy of the current year's site/program budget |
ASP-AM 5.01 |
| f. Copy of the registration or admission application, including requests for emergency contact information, photo/video releases, and authorized pick up information forms |
ASP-PS 2.03 |
| g. Copy of the Child/Youth Rights and evidence that it was distributed to parents/guardians |
ASP-PS 2.01, ASP-PS 13.01, ASP-PS 13.02, ASP-PS 13.03, ASP-PS 13.04, ASP-PS 13.05, ASP-PS 13.06 |
| h. Description of medication administration practices |
ASP-PS 9.06, ASP-PS 9.07 |
| i. Copies of Behavior Support and Management Policies |
ASP-PS 4.01, ASP-PS 4.02, ASP-PS 4.03, ASP-PS 4.04, ASP-PS 4.05, ASP-PS 4.06 |
| j. Copies of brochure, including cost structure, and evidence it was provided to parents |
ASP-PS 2.04, ASP-PS 2.01, ASP-PS 10.02 |
| k. Policies/procedures requiring background checks for employees |
ASP-HR 2 |
| l. Policy requiring TB and physical exams for employees |
ASP-PS 8.08, ASP-HR 7.01 |
| m. Copies of parental complaints or accidents involving injury to children, redacting surnames and other identifying information of children and youth. |
ASP-AM 6.02 |
| Year 2 Documentation |
After School Standard(s) Reference |
| a. Organization chart with supervision lines identified |
ASP-HR 6, ASP-HR 8 |
| b. Copy of parent handbook and evidence of distribution |
ASP-PS 2.01, ASP-PS 10.02 |
| c. Emergency response/preparedness plan |
>ASP-PS 9.03
| d. Description of initial and ongoing training requirements, including a table of contents for staff orientation training. |
ASP-HR 3.01, ASP-HR 3.02, ASP-HR 3.03, ASP-HR 3.04, ASP-HR 3.05, ASP-HR 3.06 |
| e. Conflict of interest policy and evidence received & agreed to by staff and entity providing oversight |
ASP-AM 3.03, ASP-AM 3.04 |
| f. Children/youth and parent grievance policy, and evidence of distribution |
ASP-PS 13.02 |
| g. Program activity schedule for previous quarter and one (1) month of lesson plans |
ASP-PS 5.01, ASP-PS 5.02, ASP-PS 5.03, ASP-PS 5.04 |
| h. Previous month's menu |
ASP-PS 8.01 |
| i. Attestation from Program Administrator that items required in year one are in place and up to date. Changes to any of these documents should be submitted, as applicable. |
N/A |
| j. Copy of hygiene policy – including hand washing expectations |
ASP-PS 8.03, ASP-PS 8.04 |
| k. Copies of parental complaints or accidents involving injury to children, redacting surnames and other identifying information of children and youth. |
ASP-AM 6.02 |
| Year 3 Documentation |
After School Standard(s) Reference |
| a. Three (3) program Performance and Quality Improvement (PQI) goals, with accompanying action steps to attain goals |
ASP-AM 9.01, ASP-AM 9.02, ASP-AM 9.04 |
| b. Attestation from Program Administrator that items required in year one and two are in place and up to date. Changes to any of these should be submitted, as applicable. |
N/A |
| c. Copy of previous year's monthly fire drills. |
ASP-PS 9.04 |
| d. Diagram of indoor and outdoor program areas identifying soft furniture areas, uses of each program area (including if multi-purpose), etc. |
ASP-PS 6.01, ASP-PS 6.02, ASP-PS 6.04, ASP-PS 6.05, ASP-PS 6.06, ASP-PS 7.01 |
| e. Copies of parental complaints or accidents involving injury to children, redacting surnames and other identifying information of children and youth. |
ASP-AM 6.02 |
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