An After School Program that meets eligibility criteria may apply for Certification and undergo a desk review. Listed below is the documentation required for program certification as well as a reference to the applicable after school standard(s). Please see the Guidelines for more information about the after school certification process.
| Desk Review Documentation |
After School Standard(s) Reference |
| Operational Items |
| 1. Copy of the operating license |
ASP-AM 1.01 |
| 2. Copy of the certificate of occupancy |
ASP-AM 1.02 |
| 3. Copy of the Children/youth Rights and evidence if distribution |
ASP-PS 2.01, ASP-PS 13.01, ASP-PS 13.02, ASP-PS 13.03, ASP-PS 13.04, ASP-PS 13.05, ASP-PS 13.06 |
| 4. Copies of behavior support and management policies and evidence of receipt by staff |
ASP-PS 4.01, ASP-PS 4.02, ASP-PS 4.03, ASP-PS 4.04, ASP-PS, 4.05, ASP-PS 4.06 |
| 5. Grievance process for children/youth and families of those served and evidence of distribution |
ASP-PS 13.02 |
| Program and Quality Improvement Items |
|
6. Program goals, with accompanying action plan and steps to attain goals (including timelines and responsible persons). This process should include:
a. Development and implementation of a program improvement team, consisting of representation from:
i. Staff,
ii. Site Director,
iii. Host Agency,
iv. Children/Youth, and
v. Parents
b. Use of program assessments:
i. Questionnaires:
1. Staff Questionnaires
2. Family Questionnaires
3. Children/youth Questionnaires
4. Host Questionnaire
ii. Program observations:
1. Staff Observation(s)
2. Parent Observation(s)
3. Site Director Observation
4. Community Stakeholder Observation(s)
c. Development and implementation of an action plan with:
i. At least five (5) program improvement goals,
ii. Action steps necessary to accomplish each goal,
iii. Responsible persons assigned to each action step, and
iv. Identified timeline for accomplishment of the action steps and goals.
|
ASP-AM 9.01, ASP-AM 9.02, ASP-AM 9.03, ASP-AM 9.04 |
| Human Resource Items |
| 7. Copies of staff CPR and First Aid Certifications |
ASP-PS 9.11, ASP-HR 3.04 |
| 8. Organization chart with supervision lines identified |
ASP-HR 6, ASP-HR 8 |
| 9. Staff coverage schedule for previous quarter |
ASP-PS 12.01, ASP-PS 12.02 |
| 10. Resumes of the Program Administrator and Site Director |
ASP-HR 4.01, ASP-HR 4.02 |
| 11. Job descriptions of Program Administrator and Site Director, as well as a sample of a staff job description |
ASP-HR 1.01 |
| 12. Performance evaluation forms for the Program Administrator and Site Director, as well as a sample of a staff performance evaluation. |
ASP-HR 6.03 |
| 13. List of training topics for initial staff orientation training, and an overview of ongoing training requirements. |
ASP-HR 3.01, ASP-HR 3.02, ASP-HR 3.03, ASP-HR 3.04, ASP-HR 3.05, ASP-HR 3.06 |
| 14. Employee grievance procedures and evidence of distribution |
ASP-HR 5.08 |
| 15. Table of contents for Employee/Staff Manual |
ASP-HR 1.04 |
| Safety Information |
| 16. Record of fire drills for past year |
ASP-PS 9.04 |
| 17. Emergency response/preparedness plan |
ASP-PS 9.03 |
| 18. Copies of parental complaints or accidents involving injury to children for previous year, redacting surnames and other identifying information of children and youth. |
ASP-AM 6.02 |
| Activity, Health & Nutrition Information |
| 19. Activity schedules for the previous quarter with
corresponding lesson plans |
ASP-PS 5.01, ASP-PS 5.02, ASP-PS 5.03, ASP-PS 5.04 |
| 20. Menus for the previous quarter |
ASP-PS 8.01 |
| 21. Written policy indicating how children who become ill are handled to ensure other children are not impacted |
ASP-PS 8.06 |
| Financial Information |
| 22. Copy of the program's current year's budget |
ASP-AM 5.01 |
| 23. Financial management and planning procedures |
ASP-AM 5.01 |
| Policies, with evidence of distribution and agreement by staff and entity providing oversight |
| 24. Conflict of interest policy |
ASP-AM 3.03, ASP-AM 3.04 |
| 25. Discrimination policy |
ASP-HR 5.01 |
| 26. Employee supervision policy/procedures |
ASP-HR 6.01, ASP-HR 6.02 |
| 27. Harassment policy |
ASP-HR 5.01 |
| 28. Nepotism policy |
ASP-HR 5.02 |
| 29. Medication management/administration policies and procedures |
ASP-PS 9.06, ASP-PS 9.07 |
| 30. Policies/procedures requiring background checks for employees |
ASP-HR 2 |
| 31. Policy requiring TB and physical exams for employees |
ASP-PS 8.08, ASP-HR 7.01 |
| 32. Please submit an example of a staff development plan and a copy of the current annual training calendar for employees. |
ASP-HR 3.01 |
| Additional Information |
| 33. Provide 2 – 3 examples of how your program has attempted to eliminate challenges you may have faced regarding staff turnover. |
ASP-HR 5.06 |
|
34. Provide 3 – 4 examples of your approach to ensuring positive and healthy relationships are promoted and developed between:
a. staff,
b. children,
c. staff and families, and
d. staff and children.
|
ASP-HR 5.03, ASP-HR 5.10, ASP-PS 3.01, ASP-PS 3.02, ASP-PS 3.03, ASP-PS 3.04, ASP-PS 4.01, ASP-PS 4.02, ASP-PS 4.03, ASP-PS 4.04, ASP-PS 4.05, ASP-PS 4.06, ASP-PS 10.01, ASP-PS 10.02, ASP-PS 10.03, ASP-PS 10.04 |
