QUALITY

The extent to which contemporary and generally recognized standards are met and exceeded, and desirable outcomes achieved.		  
close
  PERSONNEL

The people responsible for carrying out the program's tasks. For purposes of after school program recognition, the term "personnel" covers both full-time and part-time employees, as well as volunteers who perform the same duties as personnel and have a regular, ongoing role at the program.

Unless otherwise noted, standards related to the provision or oversight of direct services generally apply only to personnel who: (1) work with children and youth, (2) supervise personnel who work with children and youth, or (3) are responsible for overseeing the program. For example, COA would not expect personnel providing clerical services to receive the same training provided to those who work with children and youth.

  
close
COA
USER:  PASS:  LOG IN         
SEARCH:    GO
 
Print
 
After School Human Resources
  
Afterschool Guides  
Registration
Certification

ASP-HR 7: Personnel Records

 
The program maintains personnel records.

ASP-HR 7.01

 

Personnel records are kept up to date and contain:

  1. identifying information;
  2. emergency contact information;
  3. application for employment and hiring documents, including job postings, interview notes, and reference verification;
  4. job description;
  5. compensation documentation, as appropriate;
  6. records of education, experience, and training, including first-aid and CPR certification;
  7. performance evaluations and all documentation relating to performance, including disciplinary actions and termination summaries, if applicable; and
  8. health information or reports from physical examinations or tuberculosis tests, when applicable.

Interpretation: A program may maintain records in separate files according to its own record keeping system. The program complies with this standard as long as all required information is maintained systematically and in a manner that complies with federal and state laws regarding the required contents of personnel files and confidentiality.

EAP and health records, including health benefits enrollment forms, grievance, complaint, and response documents, and EEOC-related records, must be kept separately from other personnel records and comply with all HIPAA regulations.

ASP-HR 7.02

 
Access to personnel records is limited to authorized personnel on a need-to-know basis.

ASP-HR 7.03

 
Personnel may review, add, and correct information contained in their records, in accordance with applicable law.
QUICK JUMP TO
Top
 

PURPOSE: A stable, qualified, trained, and supported workforce contributes effectively and efficiently to the delivery of quality after school programming that promotes positive child and youth development.

  
RELATED FILES