QUALITY

The extent to which contemporary and generally recognized standards are met and exceeded, and desirable outcomes achieved.		  
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  ACCOUNTABILITY

The extent to which a program is answerable to a variety of relevant stakeholders including: children and youth, families, community representatives, people or entities providing oversight, and governmental regulators.		  
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  LIABILITY

An obligation, responsibility, or debt.		  
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  PUBLIC AGENCY

An agency under government auspices and supported by government funding. A public agency is typically governed by a public entity (e.g., a Commission) and is set up as a voluntary organization with its own charter.		  
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  GOVERNING BODY

A person or persons with the legal authority and responsibility to set policy and oversee the operations of an organization. Generally, the governing body is a group, such as a board of directors or board of trustees. While the exact responsibilities of the governing body depend on the nature and character of the organization, the governing body has minimum fiduciary responsibilities to the organization set by statute, regulation, and case law, and typically assumes responsibilities for long term planning, risk management, and evaluation and effectiveness of management.		  
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  BYLAWS

The operating procedures developed by a governing body and adopted by an organization for the regulation of its internal affairs, including the actions of the governing body and its relationship to the organization's chief executive officer and any advisory group associated with the organization.		  
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COA
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After School Program Administration
  
Afterschool Guides  
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Certification

ASP-AM 1: Legal and Regulatory Authorization and Compliance

 
The program complies with applicable laws and regulations.

ASP-AM 1.01

 
The program possesses relevant licenses, if applicable, and displays documents in an area visible to the public.
Interpretation: Requirements related to licensure may vary from state to state and by program type.
Note: If the program is exempt from licensing, it should requst an "NA" from COA.

ASP-AM 1.02

 
The program meets applicable laws, regulations, guidelines, and codes, including those related to health and safety.

Interpretation: The program is expected to be familiar and comply with all applicable federal, state, and local requirements. When codes differ, for example state and local codes, the stricter code applies. If necessary, the program should consult legal counsel to provide necessary information and guidance.

The program should have current documentation (e.g., inspection reports) showing that it has met applicable state and/or local health and safety codes, regulations, and guidelines. For example, the program should be prepared to provide proof that it has passed health, building, and fire inspections. In order to be sure that applicable codes, regulations, and guidelines are met, some programs may choose to arrange for their own inspection of the program space by a qualified person, or develop plans that document their efforts to remain in compliance.

ASP-AM 1.03

 
The program operates as, or as part of, a legally-authorized entity.

Interpretation: The program may be, or be part of:

  1. a public agency, such as a school or the military;
  2. a nonprofit with a governing body incorporated or authorized to conduct business in the state where it operates or is headquartered and has a duly promulgated charter, constitution, and/or bylaws;
  3. a nonprofit organized as an identified sub-unit of a religious body that has legal status or is an identified sub-unit of another legal entity recognized under state law;
  4. a corporation sole; or
  5. a for-profit organized as a corporation, partnership, sole proprietorship, limited liability company, or association with a duly promulgated charter and other appropriate governing documents.
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PURPOSE: Sound administration and management increase program quality and sustainability; promote financial accountability and viability; support transparency and openness; and reduce risk, loss, and liability exposure.
 
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